Continuing Education Chair 
Roles/Responsibilities

Role: Act as liaison between the MSCC Board, the host sites, and the conference speakers.

Responsibilities:

Host sites:

• Contact hostess to confirm a room is reserved for 50 people with classroom style setup
• Obtain all contact information about the site:
  • MSCC member hosting
  • Alternate contact person (name, phone)
  • Address of facility
  • Name of room reserved
  • Directions to conference room (if different than posted on the facility’s website)
• Confirm our equipment needs:
  • LCD projector (with connectors) and screen
  • Other needs as requested by the speaker
• Confirm catering needs
  • Continental breakfast for 30-50
  • MSCC will cover the cost of the breakfast – will pay with a check on or before that date if an invoice is provided
• Follow up with the host letter and “Meeting in a Box”

Speakers:

• Confirm date, time, and topic/title of presentation (give title as presented in the conference schedule)
• NO, WE CANNOT CHANGE THE DATE OR TIME!!!!!
• Confirm speaking location and equipment available (do they need VCR? Overhead projector?
• Confirm travel arrangements
• Deadlines:
  • 4 WEEKS BEFORE CONFERENCE: course outline, learner objectives, and brief bio (via email)
  • 2 WEEKS BEFORE CONFERENCE: powerpoint presentation and references (via email)
  • If deadlines are not met, the speaker is responsible for providing his own handout.
• Follow up with speaker confirmation letter

Copy the Executive Board re: important emails or information needed by those attending the meeting.